Privacy Policy

Welcome to the CTI Job Portal (“we,” “us,” “our,” or “the Portal”). This website is the official online platform for the recruitment of College Teacher Interns (CTI) for the year 2025 under the Punjab Higher Education Department. We are committed to protecting your privacy and handling your personal data with the utmost care and security.

This Privacy Policy explains what information we collect from you, how we use it, who we share it with (and why), and the choices you have regarding your information. By accessing our website and submitting your application, you consent to the practices described in this policy.

Please read this policy carefully. If you have any questions, you can contact us using the details provided at the end of this document.

2. Information We Collect

We collect information that is necessary to process your application for the CTI position. This includes:

A. Personal Information You Provide Voluntarily:
This is the information you enter into our online application forms. It includes:

  • Identification Data: Your full name, father’s name, mother’s name, date of birth, gender, CNIC (Computerized National Identity Card) number, and a copy of your CNIC.
  • Contact Information: Your permanent and current address, phone number, and a valid email address.
  • Academic and Professional Qualifications: Details of your degrees (Matric, Intermediate, Bachelor’s, Master’s, M.Phil., Ph.D.), including year of passing, major subjects, board/university, grades/divisions, and copies of your degree certificates and transcripts.
  • Employment History: Details of any previous teaching or other professional experience.
  • Application Preferences: Your preferred district(s) of posting, subject specialization, and any other choices you make during the application process.
  • Photograph: A recent passport-sized photograph as per the specified format.
  • Any other information explicitly requested as part of the official application procedure mandated by the Punjab Higher Education Department.

B. Information Collected Automatically:
When you visit our website, we automatically collect certain technical information through cookies and similar technologies. This includes:

  • Log Data: Your IP address, browser type and version, the pages of our site you visit, the time and date of your visit, the time spent on those pages, and other diagnostic data.
  • Device Information: Information about the device you use to access our site, including the device type, operating system, and unique device identifiers.

3. How We Use Your Information

We use your personal information strictly for the purposes of the CTI recruitment process and related administrative functions. Specifically, we use it to:

  • Process Your Application: To create your candidate profile, verify your eligibility, and evaluate your qualifications for the CTI position.
  • Communication: To send you important updates, notifications, admit cards for tests/interviews, and information regarding the different stages of the recruitment process. This is primarily done via SMS to your registered phone number and email.
  • Verification and Authentication: To verify the authenticity of the information and documents (like CNIC, degrees, etc.) you have provided. This may involve sharing with relevant external verification agencies or educational institutions.
  • Shortlisting and Selection: To facilitate the shortlisting of candidates, conduct testing and interviews, and finalize the selection process as per the rules of the Punjab Higher Education Department.
  • Website Improvement: To analyze how users interact with our website (using anonymized, aggregated data) to improve our website’s functionality, user experience, and performance.
  • Security and Fraud Prevention: To monitor and protect the security of our website, prevent fraudulent applications, and ensure the integrity of the recruitment process.
  • Legal and Regulatory Compliance: To comply with applicable laws, rules, and regulations set by the Government of Punjab and Pakistan.

4. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds:

  • Necessity for a Contract: Processing your application is necessary to take steps at your request prior to entering a potential employment contract.
  • Legal Obligation: We are obligated to process your data to comply with the laws and regulations governing public sector recruitment in Punjab.
  • Legitimate Interests: We have a legitimate interest in ensuring the security of our website and the fairness and transparency of the recruitment process.
  • Consent: For certain non-essential uses, such as certain types of cookies, we will rely on your consent.

5. How We Share and Disclose Your Information

Your personal information is treated as confidential. We do not sell, trade, or rent your personal data to third parties for marketing purposes.

We may share your information with the following entities, only for the purposes stated in this policy:

  • Punjab Higher Education Department: Your information will be shared with the relevant officials and committees within the Higher Education Department for processing, evaluation, and final selection.
  • External Testing/Recruitment Agencies: If the department engages a third-party testing service or recruitment agency to conduct examinations or initial screenings, the necessary information will be shared with them to facilitate this process.
  • Verification Agencies: We may share your academic and personal details with relevant boards, universities, and data verification agencies to authenticate your provided documents.
  • Government and Law Enforcement Agencies: We may disclose your information where we are required to do so by law, by a court order, or to comply with a legal process requested by a government or law enforcement authority.
  • Service Providers: We use trusted third-party service providers to help us operate our website and business (e.g., web hosting providers, email service providers, SMS gateways). These providers only have access to the information necessary to perform their specific functions and are contractually obligated to keep it secure and confidential.

6. Data Retention: How Long We Keep Your Information

We will retain your personal data only for as long as is necessary to fulfill the purposes outlined in this privacy policy, or as required by law.

  • For successful candidates, your data will become part of your employment record and will be retained as per the civil service rules of Punjab.
  • For unsuccessful candidates, we may retain your data for a certain period (e.g., until the completion of the recruitment cycle and any subsequent grievance periods, or for future recruitment drives unless you object) as per the record retention policy of the Government of Punjab.
  • Automated log data is typically retained for a shorter period for security and analysis purposes.

7. Your Data Protection Rights

As an applicant, you have certain rights regarding your personal data. You can exercise these rights by contacting us. These rights include:

  • The Right to Access: You can request a copy of the personal data we hold about you.
  • The Right to Correction: You can request that we correct any inaccurate or incomplete information we hold about you.
  • The Right to Withdraw: You may have the right to withdraw your application and request the deletion of your data, subject to certain legal and administrative limitations. Once the application process is underway, deletion may not be possible if the data is required for the legitimate administration of the recruitment.
  • The Right to Object: You can object to our processing of your personal data under certain circumstances.

Please note that these rights are not absolute and may be subject to limitations under the applicable laws of Pakistan, particularly those concerning government recruitment and record-keeping.

8. Data Security

We implement a variety of robust technical and organizational security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include encryption (SSL certificate), secure servers, controlled access, and regular security assessments. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee its absolute security.

9. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our service and hold certain information. Cookies are files with a small amount of data that are sent to your browser from a website and stored on your device.

  • Necessary Cookies: These are essential for the website to function and cannot be switched off. They are usually only set in response to actions you take, such as logging into your application portal.
  • Analytics Cookies: These allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us know which pages are the most and least popular.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service, including the application submission system.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top. We will also endeavor to notify applicants of significant changes via email or a notice on our website. You are advised to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the data we hold about you, please contact us at:

Email: [Insert Official Contact Email, e.g., info@ctijobportal.com or support@ctijobportal.com]
Official Address: [Insert Official Address of the Punjab Higher Education Department or the Designated CTI Recruitment Cell]

We will endeavour to respond to your query in a timely and efficient manner.